Student Forms
COMMONLY USED FORMS BY STUDENTS IN THE PROGRAM
INSTRUCTIONS:
This form will be completed by your advisor when you submit your Application for Graduation.
This document must be typed. Send it to your advisor as a Word document.
- Provide your student ID (820#) and name in the appropriate spots.
- Your "Major" is either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement".
- "Is this a 2nd degree?" - Delete the word "yes" or "no", depending on your answer.
- Leave "Concentration" blank. Do not enter any text in this area.
If you are double majoring (for example, School Counselig and Mental Health Counseling), you will need to submit two forms.
Let your advisor complete the rest of the form.
Advisors:
You will need to confirm "Yes" for the "Final Written Exam", not the "Written Comp Exam". Also, for Mental Health Counseling majors, if they took CON 5305 (Advanced Assessment), rather than Advanced Abnormal in the Psychology Department, you will need to include the following statement in the "Substitutions" box (2nd page): CON 5305 (Advanced Assessment) is substituted for PSYG 5121.
Adding a Second Major
https://powerforms.docusign.net/b6ebcdb4-51a6-425a-bfee-487b4598346c?env=na3-eu1
This form is used by students who wish to add a second major. This process will require the approval of your advisor. Do not complete this form unless you have your advisor's approval to do so. It will route to them for their signature.
When completing this form and providing your current status, some of the options will be limited (i.e., there are some problems with the form). Just indicate that you are a "Middle Grades Education" major.
For the other content, please provide accurate information of your status in the "addition of second major" section.
In order for the form to route properly, you will need to provide accurate names and email addresses for your advisor and department chair.
This form should be typed and submitted to your advisor during the semester before the semester you intend to graduate (and not during the summer). For example, if you intend on graduating in December (the Fall), you will need to complete this form sometime during the previous Spring semester.
Please enter:
- Your Student ID #, Name, and email at the top.
- You are completing a Master of Arts (MA)
- Under "Major", put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement. Leave "Concentration" and "Minor" BLANK.
- In the first table, please list all courses taken (including the present semester). Make sure that you use the correct course prefix and number. Enter the credit hours and semester and year in which you took (or are taking) the course.
- In the second (smaller) table, enter any courses you have transferred in toward your counseling degree. If this does not apply to you, leave this table blank.
- In the last table (at the bottom), list the remaining courses that you will need to take to complete your degree. Again, make sure to use the correct course prefix and course number, number of credit hours, and semester/year you will take it.
On the second page:
- Enter required credit hours completed to date (at the top)
- Check "Statistics Course", type EDGR 5910, and enter the semster and year in which you completed it (fulfilled).
- Check "Master's Comprehensive Written Examination" and enter the semester and year in which you passed it.
- Type, sign, and date your name near the middle of the form.
INSTRUCTIONS:
This form should be completed very early in the semester you intend to graduate (within the first week of classes). It will need to be submitted to your advisor for review and approval.
Please make sure that you type this form (not handwritten). Fill out the appropriate items. In addition...(see below)...
- Self-Identify - Answer "yes" or "no"
- Is this your 1st graduate professional degree - Answer "yes" or "no"
- You are receiving a "MA" - Master of Arts.
- Under "Major", you will put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement.
- Under "Concentration", leave this block empty.
- Under "Minor", leave this block empty.
- If you are double majoring (for example, School Counselig and Mental Health Counseling), you will need to submit two forms. On one form, put "School Counseling" in the "Major" box, and "Mental Health Counseling" in the "2nd Major" box. On the second form, reverse the two majors.
Please complete this form if you wish to change the delivery method of your program (for example, from on-campus School Counseling to online School Counseling). This form is only for students who want to change to either the online or on-campus version of the same program. Do not use this form if you intend to change your major between tracks or plans of study. For example, if you wish to change from Clinical Mental Health Counseling to School Counseling. There is a separate form for that process.
Please speak with your advisor before completing this form to discuss your request. Once the form is completed (all of page 1), you will need to send it to the Program Coordinator, who will make a decision regarding your request. Please note that there is no guarantee that your request will be honored.
Please complete this form if you wish to change your major between tracks or plans of study. For example, if you wish to change from Clinical Mental Health Counseling to School Counseling. Do not use this form if you intend to change the delivery method of your program (for example, from on-campus School Counseling to online School Counseling). There is a separate form for that process.
Please speak with your advisor before completing this form to discuss your request. Once the form is completed (all of page 1), you will need to send it to the Program Coordinator, who will make a decision regarding your request. Please note that there is no guarantee that your request will be honored.
This form is used to defer your admission for one semester. It should only be used by students who have been admitted to the Program, but have NOT yet taken their first class. Complete the form and submit it to the Program Coordinator.
Please bring one completed (typed) copy of this document with you to your Final Portfolio Defense (near the end of the semester you intend to graduate). For Summer graduates (which is not common), you will complete your portfolio defense in the Spring.
For those who opt to complete a thesis, you will need to bring three typed copies of this document with you to your scheduled thesis defense.
Instructions regarding the IRB (Institutional Review Board) procedures at NCCU - for those completing a thesis.
Leave of Absence Form
http://www.nccu.edu/formsdocs/proxy.cfm?file_id=2032
You must maintain continuous enrollment while a student in the Program (i.e., enrolled in at least one course every Fall and at least one class every Spring, Summer does not count).
If you wish to not take any classes for one semester (i.e., take a leave of absence), please complete this form and submit it to your adivsor. This form is only intended for admitted students who have already taken at least one course within the Program. If you remain out of classes for more than one semester, you will be required to reapply for admission.
A Memorandum of Agreement must be on file with the Clinical Placement Coordinator in order for a student to spend any time on site in either a practicum or internship placement. The document must be signed by the student, a site representative, a faculty representative, and the University Provost.
MOAs for the Spring 2021 semester are due to Dr. Blount no later than Friday, November 13, 2020.
VIDOE: How to complete the MOA - https://screencast-o-matic.com/watch/cbiY2gltvU
NC Residency Form
https://ncresidency.cfnc.org/residencyInfo/
Use this form if you need to confirm your status as a North Carolina resident for tuition purposes. After completing the form, you will be provided a "RCN number". Please send that number to Ms. Juls Joyner, the program's administrative assistant, so that she will be able to communicate with the Registrar's office and readmission may be completed.
To be completed by all new students - 30 days prior to enrollment.
Sample permission to record form - for Practicum and Internship use. If your instructor directs you to use a different form, please do so.
If you encounter an error while registering, you will need to complete an override form and submit it to your advisor. Errors are typcially encountered for the following courses:
5351, 5361, 5371, 5372, 5390
Documentation regarding thesis requirements.
Documentation regading developing a thesis research plan.
School counseling students have to complete this at the end of the program to collect accreditation data.
Use this form to transfer credits in from another university. Courses must be recent and comply with CACREP requirements/standards.
Withdrawal Form - WC - Withdraw from a Course
https://powerforms.docusign.net/ca70ae31-76f9-48dd-94a8-ca9bb6ced82a?env=na3-eu1&acct=ca93dda2-eb03-4468-ba92-aa64d7adb7ad
Use this form if you need to withdraw from a course (after the official drop/add date has passed).
Withdrawal Form - WE - Administrative Withdrawal
https://powerforms.docusign.net/14d444a8-d727-4d4d-9c77-8315725c7973?env=na3-eu1
Use this form if you to withdraw from a course due to an extenuating circumstance - and the final withdrawal date has passed.
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