COMMONLY USED FORMS BY STUDENTS IN THE PROGRAM

INSTRUCTIONS:

This form will be completed by your advisor when you submit your Application for Graduation.

This document must be typed.  Send it to your advisor as a Word document.

• Provide your student ID (820#) and name in the appropriate spots.
• Your "Major" is either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement".
• "Is this a 2nd degree?" - Delete the word "yes" or "no", depending on your answer.
• Leave "Concentration" blank.  Do not enter any text in this area.

If you are double majoring (for example, School Counseling and Mental Health Counseling), you will need to submit two forms.

Let your advisor complete the rest of the form.

Advisors: 

You will need to confirm "Yes" for the "Final Written Exam", not the "Written Comp Exam".  

If you decide to add a second major, aka, "dual-major" (in other words, add another program of study to your current one), there will be some classes that you will need to add to your current program of study (or "major").  You will need to discuss this plan with your advisor - and gain their approval before adding an additional program.  There will be some additional elements that you will need to complete. Please refer to THIS PAGE in the students' section of our website.

You will need to complete the form linked above and submit it to your advisor for processing. 

This form should be typed and submitted to your advisor during the semester before the semester you intend to graduate (and not during the summer).  For example, if you intend on graduating in December (the Fall), you will need to complete this form sometime during the previous Spring semester.

Please enter:

• Your Student ID #, Name, and email at the top.
• You are completing a Master of Arts (MA)
• Under "Major", put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement.  Leave "Concentration" and "Minor" BLANK.
• In the first table, please list all courses taken (including the present semester).  Make sure that you use the correct course prefix and number.  Enter the credit hours and semester and year in which you took (or are taking) the course.
• In the second (smaller) table, enter any courses you have transferred in toward your counseling degree.  If this does not apply to you, leave this table blank.
• In the last table (at the bottom), list the remaining courses that you will need to take to complete your degree.  Again, make sure to use the correct course prefix and course number, number of credit hours, and semester/year you will take it.

On the second page:

• Enter required credit hours completed to date (at the top)
• Check "Statistics Course", type EDGR 5910, and enter the semster and year in which you completed it (fulfilled).
• Check "Master's Comprehensive Written Examination" and enter the semester and year in which you passed it.
• Type, sign, and date your name near the middle of the form.

INSTRUCTIONS:

This form should be completed very early in the semester you intend to graduate (within the first week of classes).  It will need to be submitted to your advisor for review and approval.

Please make sure that you type this form (not handwritten). Fill out the appropriate items.  In addition...(see below)...

• Self-Identify - Answer "yes" or "no"
• Is this your 1st graduate professional degree - Answer "yes" or "no"
• You are receiving a "MA" - Master of Arts.
• Under "Major", you will put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement.
• Under "Concentration", leave this block empty.
• Under "Minor", leave this block empty.
• If you are double majoring (for example, School Counselig and Mental Health Counseling), you will need to submit two forms.  On one form, put "School Counseling" in the "Major" box, and "Mental Health Counseling" in the "2nd Major" box.  On the second form, reverse the two majors.

Please complete this form if you wish to change the delivery method of your program (for example, from on-campus School Counseling to online School Counseling).  This form is only for students who want to change to either the online or on-campus version of the same program.  Do not use this form if you intend to change your major between tracks or plans of study.  For example,  if you wish to change from Clinical Mental Health Counseling to School Counseling. There is a separate form for that process.

Please speak with your advisor before completing this form to discuss your request.  Once the form is completed (all of page 1), you will need to send it to the Program Coordinator, who will make a decision regarding your request.  Please note that there is no guarantee that your request will be honored.

Please complete this form if you wish to change your major between tracks or plans of study.  For example,  if you wish to change from Clinical Mental Health Counseling to School Counseling. Do not use this form if you intend to change the delivery method of your program (for example, from on-campus School Counseling to online School Counseling).  There is a separate form for that process.

Please speak with your advisor before completing this form to discuss your request.  Once the form is completed (all of page 1), you will need to send it to the Program Coordinator, who will make a decision regarding your request.  Please note that there is no guarantee that your request will be honored.

This form is used to defer your admission for one semester.  It should only be used by students who have been admitted to the Program, but have NOT yet taken their first class.  Complete the form and submit it to the Program Coordinator.

Dr. Blount, the field site placement coordinator, will provide you with an opportunity to review a list of our previously approved placement sites (the field site spreadsheet).  This usually happens when she visits your Pre-practicum class.  

If you are considering a site that is not an approved site on the spreadsheet, please complete the Field Site Description Survey and submit it to Dr. Blount.

Please bring one completed (typed) copy of this document with you to your Final Portfolio Defense (near the end of the semester you intend to graduate).  For Summer graduates (which is not common), you will complete your portfolio defense in the Spring.

For those who opt to complete a thesis, you will need to bring three typed copies of this document with you to your scheduled thesis defense.

Instructions regarding the IRB (Institutional Review Board) procedures at NCCU - for those completing a thesis.

You must maintain continuous enrollment while a student in the Program (i.e., enrolled in at least one course every Fall and at least one class every Spring (Summer does not count). 

If you wish to not take any classes for one semester (i.e., take a leave of absence), please complete this form and submit it to your adivsor.  This form is only intended for admitted students who have already taken at least one course within the Program.  If you remain out of classes for more than one semester, you will be required to reapply for admission.

A Memorandum of Agreement must be on file with the Clinical Placement Coordinator in order for a student to spend any time on site in either a practicum or internship placement.  The document must be signed by the student, a site representative, a faculty representative, and the University Provost.

MOAs for a fall 2022 placement are due to Dr. Blount no later than Friday, July 8, 2022 at 5pm EDT.

VIDEO: How to complete the MOA - https://screencast-o-matic.com/watch/cbiY2gltvU

A Memorandum of Agreement must be on file with the Clinical Placement Coordinator in order for a student to spend any time on site in either a practicum or internship placement.  The document must be signed by the student, a site representative, a faculty representative, and the University Provost.

MOAs for a summer 2022 placement are due to Dr. Blount no later than Friday, April 15, 2022 at 5pm EDT.

VIDEO: How to complete the MOA - https://screencast-o-matic.com/watch/cbiY2gltvU

To be completed by all new students - 30 days prior to enrollment.

Sample permission to record form - for Practicum and Internship use.  If your instructor directs you to use a different form, please do so.

If you encounter an error while registering, you will need to complete an override form and submit it to your advisor.  Errors are typcially encountered for the following courses:

5351, 5361, 5371, 5372, 5390

Documentation regarding thesis requirements.

Documentation regading developing a thesis research plan.

School counseling students have to complete this at the end of the program to collect accreditation data. 

Use this form to transfer credits in from another university.  Courses must be recent and comply with CACREP requirements/standards.