COUNSELOR EDUCATION PROGRAM -- North Carolina Central University

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Student Forms

COMMONLY USED FORMS BY STUDENTS IN THE PROGRAM

Academic Approval for Graduation

This form will be completed by your advisor when you submit your Application for Graduation.

This document must be typed.  Send it to your advisor as a Word document.

  • Provide your student ID (820#) and name in the appropriate spots.
  • Your "Major" is either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement".
  • "Is this a 2nd degree?" - Delete the word "yes" or "no", depending on your answer.
  • Leave "Concentration" blank.  Do not enter any text in this area.

If you are double majoring (for example, School Counselig and Mental Health Counseling), you will need to submit two forms.

Let your advisor complete the rest of the form.

Advisors

You will need to confirm "Yes" for the "Final Written Exam", not the "Written Comp Exam".  Also, for Mental Health Counseling majors, if they took CON 5305 (Advanced Assessment), rather than Advanced Abnormal in the Psychology Department, you will need to include the following statement in the "Substitutions" box (2nd page): CON 5305 (Advanced Assessment) is substituted for PSYG 5121.

 

This form should be typed and submitted to your advisor during the semester before the semester you intend to graduate (and not during the summer).  For example, if you intend on graduating in December (the Fall), you will need to complete this form sometime during the previous Spring semester.

Please enter:

  • Your Student ID #, Name, and email at the top.
  • You are completing a Master of Arts (MA)
  • Under "Major", put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement.  Leave "Concentration" and "Minor" BLANK.
  • In the first table, please list all courses taken (including the present semester).  Make sure that you use the correct course prefix and number.  Enter the credit hours and semester and year in which you took (or are taking) the course.
  • In the second (smaller) table, enter any courses you have transferred in toward your counseling degree.  If this does not apply to you, leave this table blank.
  • In the last table (at the bottom), list the remaining courses that you will need to take to complete your degree.  Again, make sure to use the correct course prefix and course number, number of credit hours, and semester/year you will take it.

On the second page:

  • Enter required credit hours completed to date (at the top)
  • Check "Statistics Course", type EDGR 5910, and enter the semster and year in which you completed it (fulfilled).
  • Check "Master's Comprehensive Written Examination" and enter the semester and year in which you passed it.
  • Type, sign, and date your name near the middle of the form.
Application for Graduation

This form should be completed very early in the semester you intend to graduate (within the first week of classes).  It will need to be submitted to your advisor for review and approval.

Please make sure that you type this form (not handwritten). Fill out the appropriate items.  In addition...(see below)...

  • Self-Identify - Answer "yes" or "no"
  • Is this your 1st graduate professional degree - Answer "yes" or "no"
  • You are receiving a "MA" - Master of Arts.
  • Under "Major", you will put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling and Placement.
  • Under "Concentration", leave this block empty.
  • Under "Minor", leave this block empty.
  • If you are double majoring (for example, School Counselig and Mental Health Counseling), you will need to submit two forms.  On one form, put "School Counseling" in the "Major" box, and "Mental Health Counseling" in the "2nd Major" box.  On the second form, reverse the two majors.
Final Report on the Master's Portfolio Defense

Please bring one completed (typed) copy of this document with you to your Final Portfolio Defense (near the end of the semester you intend to graduate).  For Summer graduates (which is not common), you will complete your portfolio defense in the Spring.

Final Report on the Master's Thesis Defense

For those who opt to complete a thesis, you will need to bring three typed copies of this document with you to your scheduled thesis defense.

IRB Guidelines

Instructions regarding the IRB (Institutional Review Board) procedures at NCCU - for those completing a thesis.

Memorandum of Agreement (MOA)

A Memorandum of Agreement must be on file with the Clinical Placement Coordinator in order for a student to spend any time on site in either a practicum or internship placement.  The document must be signed by the student, a site representative, a faculty representative, and the University Provost.

VIDOE: How to complete the MOA - https://screencast-o-matic.com/watch/cbiY2gltvU

NCCU Health Form

To be completed by all new students - 30 days prior to enrollment.

Permission to Record - Sample Form

Sample permission to record form - for Practicum and Internship use.  If your instructor directs you to use a different form, please do so.

Registration Override Form

If you encounter an error while registering, you will need to complete an override form and submit it to your advisor.  Errors are typcially encountered for the following courses:

5351, 5361, 5371, 5372, 5390

Requirements for thesis

Documentation regarding thesis requirements.

Documentation regading developing a thesis research plan.

SOE - Degree Checkout Form

This form needs to be completed early during the semester you intend to graduate.

It needs to be typed.  This PDF document will allow you to type on the form.

Please fill out: 

  • Name
  • ID # (820#)
  • Mailing address
  • Phone number
  • Date of Admission (Semester and Year)
  • Transfer Credits (ONLY if you have transferred courses in toward your plan of study for your counseling degree - otherwise, type "N/A")
  • The "Transcript(s) on file in Grad Office" item only applies to those who have transferred credits in toward their counseling degree.  If you didn't transfer any courses/credits in, type "N/A".
  • Total Hours Earned at NCCU: Total hours by the end of this semester
  • Major and Degree Sought:  Put either (a) School Counseling, (b) Mental Health Counseling, or (c) Career Counseling.  You are receiving a Master of Arts (MA)
  • Date Admitted to Candidacy: This date should be on your Transcript found in BANNER
  • Date Passed Comprehensive Exam: This date should be on your Transcript found in BANNER. If you have not yet passed the Comprehensive Exam, please put the date that you will take the exam next.
  • Please complete the semester/year completed for all of the remaining items (For "Project/Thesis", type "N/A" if you are not completing a thesis).
SOE Data and Verification Form

School counseling track people have to complete this at the end of the program to collect accreditation data. 

SOE Transfer Credit Form

Use this form to transfer credits in from another university.  Courses must be recent and comply with CACREP requirements/standards.

Withdrawal Form

As of Spring 2019, the form to withdraw from a class is available online, regardless of whether it is a withdrawal from one or more courses, a withdrawal from the institution, or an administrative withdrawal.  Click HERE to access the Withdrawal Form.

 
 
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NCCU Counselor Education Program

H.M. Michaux, Jr. School of Education Building
700 Cecil Street
Durham, NC 27707
919-530-7289
 
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